Management Assistant (M/F/D)

Management Assistant
Munich
November 7, 2024

Apply for this job

Email *

Job Description

To relieve our management team, we are looking for a management assistant (m/f/d) who will organize and support both business and private matters. You will ensure that the two managing directors can concentrate fully on their tasks by taking over all administrative and organizational activities.

Your task

  • Complete organization and relief of the management in all business and private matters
  • Appointment coordination and calendar management for both managing directors
  • Organizing and planning travel (business and private), including bookings, travel expense reports and schedules
  • Communication with internal and external stakeholders, ensuring a smooth flow of information
  • Preparation and follow-up of meetings, including minutes, document management and follow-up of tasks
  • Management of private matters, such as organizing personal appointments, household matters, leisure planning or events
  • Project management of ad hoc tasks and special projects to support the management
  • Document management and correspondence for business and private inquiries

Your profile

  • Several years of experience as management assistant, ideally in a dynamic environment such as e-commerce or start-ups
  • Very high organizational skills and a talent for multitasking
  • Discretion, trustworthiness and the ability to handle confidential information professionally
  • Independent work and the ability to proactively prioritize and implement tasks
  • Flexibility and willingness to work outside of normal working hours
  • Confident use of digital tools and IT systems (Google Workspace, Calendar, Microsoft Office, etc.)
  • Strong communication skills in German and English
  • A Class B driving license is an advantage in order to occasionally take on private errands for the management

We offer

30 days of vacation

30 days including a special day off on your birthday so you have time to recharge your batteries and pursue your personal interests.

Flexibility

The focus is on work-life balance. You have the opportunity to work partially remotely and organize your working hours flexibly.

Retirement provision

We value the long-term security and well-being of our employees and offer attractive retirement benefits.

Travel expense reimbursement

We subsidize your MVV ticket for local transport in Munich with up to 50 € / month

Teamevents

Community and team spirit are important to us. We regularly organize team events to strengthen the sense of togetherness.

Training opportunities

We offer each employee an individual training budget per year to strengthen you personally and professionally.